Introduction
Welcome to Desk4B. This Privacy Policy explains how 4Brains Technologies Pvt. Ltd. ("4Brains", "we", "us", or "our") collects, uses, and protects your personal information when you use the Desk4B mobile application ("App").
Desk4B is an internal employee workspace application designed exclusively for 4Brains Technologies employees. By using this App, you agree to the collection and use of information in accordance with this policy.
Information We Collect
1. Information from Microsoft Authentication
When you sign in using your Microsoft work account, we receive:
- Full name
- Email address
- Employee ID
- Department information
- Profile picture (if available on Microsoft account)
2. Information You Provide
While using the App, you may provide:
- Profile Information: Profile photo updates
- Expense Data: Project expenses, receipt images, expense descriptions, amounts, and payment methods
- Contact Information: Phone number and work location
3. Automatically Collected Information
We may automatically collect:
- Device type and operating system
- App version
- Usage statistics and crash reports
4. Photos and Camera
When you grant camera or photo library access, we collect:
- Receipt images for expense submissions
- Profile photos you choose to upload
We only access photos that you explicitly select or capture within the App. We do not access your entire photo library.
How We Use Your Information
We use the collected information to:
- Authenticate your identity through Microsoft Single Sign-On (SSO)
- Manage expense submissions and track project-related expenses
- Display employee directory to help you connect with colleagues
- Personalize your profile with your photo and information
- Send notifications about expense approvals and important updates
- Improve the App through usage analytics and bug fixes
Data Storage and Security
Storage
- All data is stored on secure servers managed by 4Brains Technologies
- Data is transmitted using industry-standard HTTPS encryption
- Your data is stored within company infrastructure
Security Measures
- Secure authentication via Microsoft Azure Active Directory
- Encrypted data transmission (TLS/SSL)
- Access controls limiting data access to authorized personnel only
- Regular security assessments and updates
Data Sharing
We do not sell, trade, or share your personal information with third parties for marketing purposes.
Your data may be shared only in the following circumstances:
| Recipient | Purpose |
|---|---|
| Microsoft Azure AD | Authentication services |
| 4Brains Management | Expense approvals and HR purposes |
| Legal Authorities | If required by law |
Third-Party Services
The App uses the following third-party services:
Microsoft Authentication
- Used for secure employee login
- Subject to Microsoft's Privacy Policy
We do not integrate any third-party analytics, advertising, or tracking services.
Data Retention
- Your data is retained as long as you are an employee of 4Brains Technologies
- Upon termination of employment, your data will be archived or deleted as per company policy
- Expense records may be retained for accounting and legal compliance purposes
Your Rights
As a user, you have the right to:
- Access your personal data stored in the App
- Update your profile information
- Delete your profile photo
- Request information about how your data is used
- Report any privacy concerns
To exercise these rights, contact us at privacy@4brains.in
Children's Privacy
Desk4B is designed for adult employees of 4Brains Technologies. We do not knowingly collect information from anyone under the age of 18. If you believe we have inadvertently collected such information, please contact us immediately.
Permissions Used
| Permission | Purpose | Required |
|---|---|---|
| Camera | Capture expense receipts and profile photos | Optional |
| Photo Library | Select images for expenses and profile | Optional |
| Notifications | Receive approval updates and reminders | Optional |
You can manage these permissions in your device settings at any time.
Changes to This Policy
We may update this Privacy Policy from time to time. We will notify you of any changes by:
- Updating the "Last Updated" date at the top of this policy
- Sending a notification through the App for significant changes
We encourage you to review this Privacy Policy periodically.
Consent
By using Desk4B, you consent to:
- The collection and use of your information as described in this policy
- The processing of your data for the purposes outlined above
If you do not agree with this Privacy Policy, please do not use the App.
Contact Us
If you have any questions, concerns, or requests regarding this Privacy Policy or our data practices, please contact us:
4Brains Technologies Pvt. Ltd.
📧 Email: privacy@4brains.in
🛠 Support: support@4brains.in
🌐 Website: https://4brains.in